A reference guide to the settings available under the Departments menu.
This section provides an overview of how to manually create departments and set up the various elements under them.
Lists the members that are part of a department and who can receive notifications regarding the department and view departmental information. Escalation emails may be set up to be sent to Department contact, Department roster, and User list.
You may search for a user by inputting their name, email, or role in the field > Proceed to add them > Assign a role to the user.
Lists all the Rooms within the Department
An Inspection schedule cycle can be pre-defined using the "Inspection Template Schedule."
Pick the Inspection Template > Choose monthly first or last or input the cycle days > Assign it to the Inspector responsible for the inspection.
You can then choose to set up the inspection for a Group Type, Room Type, Asset Type, or Principal Investigator (Inspector).
Lists all the members that are part of a department. The User list is different from the Inspection roster as the users listed specifically on an inspection roster can be assigned corrective actions and receive Inspection Reports and corrective actions.
Field
Description
Examples
Requirement
Department Nam
Input Department's name
Clinical Research - Microbiology
Required
Department Short name
Input Department's Short name as applicable.
CR - Micro 01
Required
Department Code
A unique number or code that identifies a Department.
CRM01
Required
Organization
Choose the Organization the department is associated with.
SafetyStratus
Required
Department Status
By default, a Department is set to Active. You may set a Department as Inactive when it is no longer in use/relevant.
Active
Required
Department Contact
Input Department's contact name if applicable (optional)
depcontact@safetystratus.com
Optional
Field
Link
Description
Rooms
Room Type
Rooms can be linked to a Room type to schedule Inspections across the Room Type.
Assets
Asset Type
Groups can be linked to a Group type to schedule Inspections across the Group Type.
Groups
Group Type
Assets can be linked to an Asset type to schedule Inspections across the Asset Type.
PI
Principal Investigator
Checking this will schedule User inspections for all the Principal Investigators listed on the Department roster and Room Roster.
A guide to the settings available under the Organization menu.
This section provides an overview of how to manually create an organization, edit organizational details, and configure organization settings.
The Departments set up for an Organization are listed under the Department List.
Organizational rosters are set to allow area managers to receive emails at the organization level. This is different from the user list which summarizes all users within the department and their roles.
Lists all the Rooms present within an organization.
An Inspection schedule cycle can be pre-defined using the "Inspection Template Schedule."
Pick the Inspection Template > Choose monthly first or last or input the cycle days > Assign it to the Inspector responsible for the inspection.
You can then choose to schedule an Inspection for a Group Type, Room Type, Asset Type, or Users with Principal Investigator role. These scheduled Inspections can be seen under the Pending Inspections tab based on the due date set ( Monthly First, Monthly Last, Custom Inspection cycle).
Summary list of all the users that are part of an organization and their roles. As users are added to departments, this list will automatically update to reflect new, removed, and edited users.
Lists all the recent inspections performed on the associated Room, Asset, or User.
Field
Description
Examples
Requirement
Organization name
Input Organization's name
SafetyStratus
Required
Organization Short name
Input abbreviated name for the Organization
SS
Required
Organization Code
Unique number or code that identifies the parent organization of the department.
SS01
Required
Organization status
By default, an Organization is set to Active. Once an Organization is no longer in use/relevant, it can be set to Inactive.
Active
Required
Organization Contact
Input Organization's contact name if applicable (optional)
orgcontact@safetystratus.com
Optional
Field
Link
Description
Rooms
Room Type
Rooms can be linked to a Room type to schedule Inspections across the Room Type.
Assets
Asset Type
Assets can be linked to an Asset type to schedule Inspections across the Asset Type.
Groups
Group Type
Groups can be linked to a Group type to schedule Inspections across the Group Type.
PI
Principal Investigator
Checking this will schedule User inspections for all the Principal Investigators listed on the Organization roster and Room Roster.