A guide to the settings available under the Spaces menu.
This section provides an overview of how to manually create Locations, Facilities, Rooms, and Room types. SafetyStratus has designed a three-tiered hierarchy for organizing the location's structure of an organization, as noted below. This structure allows for seamless data management of your space inventory when adding, updating, and removing data.
Please note that our default terminology above may be configured to label this hierarchy in a way that is recognizable and functional for your organization.
A guide to the settings available under Room Types.
Create Room Types and assign them to Rooms to conduct inspections collectively based on a Room type.
You may Edit a Room Type by clicking on the pencil icon.
To set up an Inspection for a Room type follow the below steps -
Navigate to the Room Types tab under Data Manager and click on Assign Inspection.
Step:1 Choose the Template Assignment for the dropdown.
Step: 2 Choose the Assignment cycle as applicable.
Step:3 You may optionally choose to Assign an Inspector.
Step:4 Hit Save.
Field
Description
Examples
Requirement
Room Type Description
Describe the Room Type
Wet Lab, Dry Lab, Equipment
Required
Inspection Required
Is an inspection required?
Yes/ No
Required
Inspection Cycle (Days)
Frequency of Inspection
45 days
Required
Inspection Cycle Buffer (Days)
Buffer for an Inspection start date
5 days
Optional
Room Type Status
Active/ Inactive
Active
Required
A guide to the settings available under Rooms.
Rooms are the tertiary level in the Spaces Hierarchy.
Assign Rooms to a specific Group to conduct "Group Inspections" on them.
Please search for a user by inputting their name, email, or role in the field > Proceed to add them > Assign a role to the user similar to the Facility roster.
Tag Assets to the associated Rooms to conduct Room inspections.
A Room Inspection schedule cycle can be pre-defined using the "Inspection Template Schedule."
Pick the Inspection Template > Either choose monthly first or last or input the cycle days > Assign it to the Inspector responsible for the inspection.
Add types of Permits associated with a specific Room. Ex: Confined Space Permit.
Add a New Permit record /number along with its Expiration information for each Room ( if applicable).
The Permit Holders tab shows a list of all the active permit holders, type of permit, permit number, and their expiration date.
Pending Inspections list the pending/ upcoming Inspections scheduled for the Room.
Lists all the recent inspections performed on the Room.
Sample Rooms
Examples
Rooms
Room 100, Room 101
Room Types
Ray room, Wet Room, Dry Lab
Client sites
Texas - Dallas, Austin, Houston; ASIC - NorthAmerica- Los Angeles, Portland, Manhattan
Field
Description
Examples
Requirement
Room Name
Input Room name as applicable
Base 101
Required
Room Code
A unique number or code that identifies the room
B101
Required
Room Notes
Input any notes pertinent to the Room
Permit Only
Optional
Room Area
The square footage of the room
1023 sq yards
Optional
Room Geo Location
Input the geographical location
Boston, USA
Optional
Room Type
Inspections cycles can be assigned to all the Rooms tagged to a specific Room Type.
Wet Lab, Dry Lab, Cold Room
Optional
Room Tags
Rooms can be tagged to filter or search for them quickly.
Mold, Genetics & Genomic Sciences
Optional
Facility
Input the Facility the Room is associated with
US Mfg
Required
Room Department
Input the Department the Room is associated with
Biology Dept.
Required
Room status
By default, a Room is set to Active. Once a Room is no longer in use, it can be set to Inactive.
Active/ Inactive
Required
Room Contact
Input Room's contact name if applicable (optional)
roomcont@safetystratus.com
Optional
Field
Link
Description
Rooms
Room Type
Rooms can be linked to a Room type to schedule Inspections across the Room Type.
A guide to the settings available under the Locations.
Locations are the primary level in the Spaces Hierarchy and must be configured prior to creating facilities and rooms.
Lists the members that are part of a Location and who can view Location information. Users on the Location roster can be assigned corrective actions for any of the inspectable objects under the location. Please search for a user by inputting their name, email, or role in the field > Proceed to add them > Assign a role to the user.
Note: User roles such as General User, Inspector, Area Manager, and Administrator define the user's view/access to the application Vs. Role assignments depend on a user's role in an organization.
The Facility list shows all the facilities that are tagged to that specific location.
An Inspection schedule cycle can be pre-defined using the "Inspection Template Schedule."
Pick the Inspection Template > Either choose monthly first or last or input the cycle days > Assign it to the Inspector responsible for the inspection.
You can then choose to set up the inspection for a Group Type, Room Type, Asset Type, or Principal Investigator (Inspector).
Examples:
Groups assigned to one Group Type cannot view the Inspections of the other groups assigned to a different Group type.
The Permit Holders tab shows a list of all the active permit holders, type of permit, permit number, and their expiration date.
A guide to the settings available under Facilities.
Facilities are the secondary level in the Spaces Hierarchy.
Lists the members that are part of a Facility and who can view Facility information. Users on the Facility roster can be assigned corrective actions for any of the inspectable objects under the Facility. Please search for a user by inputting their name, email, or role in the field > Proceed to add them > Assign a role to the user similar to the Location roster.
All the Rooms associated with the Facility are listed here.
An Inspection schedule cycle can be pre-defined using the "Inspection Template Schedule."
Pick the Inspection Template > Either choose monthly first or last or input the cycle days > Assign it to the Inspector responsible for the inspection.
You can then choose to set up the inspection for a Group Type*, Room Type*, Asset Type*, or Principal Investigator (Inspector).
The Permit Holders tab shows a list of all the active permit holders, type of permit, permit number, and their expiration date.
Sample Locations
Examples
Universities
Dexter University- Oakland Campus, Dexter University-Cleveland, Dexter University- California
Client locations, Business Units
ASIC - Asia, ASIC - Americas, ASIC - Europe
Field
Description
Examples
Requirement
Location Code
Input code for the location as applicable
D1
Required
Location name
Input Location name
Dexter University-Main Campus
Required
Location Short name
Input Location Short name as applicable
Main Campus
Required
Location Geo Location
Input the geographical location
Florida
Optional
Location status
By default, a location is set to Active. Once a location is no longer in use/relevant, it can be set to Inactive.
Active
Required
Location Contact
Input Location's contact name if applicable (optional)
loccontact@safetystratus.com
Optional
Field
Examples
Group Type
SS Manufacturing, SS Services, SS R&D
Room Type
Wet Lab, Dry Lab, Equipment Room
Asset Type
Fire Safety, Bio-Safety, PPE,
Field
Link
Description
Rooms
Room Type
Rooms can be linked to a Room type to schedule Inspections across the Room Type.
Assets
Asset Type
Groups can be linked to a Group type to schedule Inspections across the Group Type.
Groups
Group Type
Assets can be linked to an Asset type to schedule Inspections across the Asset Type.
PI
Principal Investigator
Checking this will schedule User inspections for all the Principal Investigators listed on the Location Roster and Room Roster.
Sample Facilities | Examples |
Buildings | Building A, Building B, Building C |
Client locations | ASIC - Asia: India, Philippines, Pakistan; ASIC - NorthAmerica - Canada, US |
Field | Description | Examples | Requirement |
Facility Code | Input code for Facility as applicable | AMI | Required |
Facility Name | Input Facility name | Asia Mfg India | Required |
Facility Short name | Input Facility Short name as applicable | ASI | Required |
Location | Choose the location the Facility is associated with | Asia Manufacturing | Required |
Facility Geo Location | Input the geographical location | Asia | Optional |
Facility status | By default, a Facility is set to Active. Once a Facility is no longer in use/relevant it can be set to Inactive. | Active | Required |
Facility Contact | Input Facility's contact name if applicable (optional) | faccontact@safetystratus.com | Optional |
Field | Link | Description |
Rooms | Room Type | Rooms can be linked to a Room type to schedule Inspections across the Room Type. |
Assets | Asset Type | Groups can be linked to a Group type to schedule Inspections across the Group Type. |
Groups | Group Type | Assets can be linked to an Asset type to schedule Inspections across the Asset Type. |
PI | Principal Investigator | Checking this will schedule User inspections for all the Principal Investigators listed on the Facility Roster and Room Roster. |