Chemical Inventory & SDS

A guide on setting up Chemical Inventory & SDS.

Allow users to add, remove & transfer inventory, and track container ownership, locations, quantities, expiration dates, and more. Quickly establish connections to SDSs from major chemical manufacturers.

Inventory

Menu > LATCH > Inventory

To access Inventory, click on Laboratory Assessment Tool & Chemical Hygiene Plan (LATCH) link from the left menu. You may alternatively also access Inventory under Data Manager.

Radioactive Materials Inventory would be covered under the Radiation module.

Inventory Tab

Under Inventory, you can search for a Chemical or Compound using the Filters available, or you may Add Chemicals and Compounds on this page.

Filter Option available to search for specific inventory items.

Additional Filter criteria can be utilized by selecting them from the "filter by column" drop down menu.

Additional chemical inventory search criteria

Search for the compound; if it is not already available, you may go ahead and Add Another Chemical.

Adding a Chemical Compound from the Catalogue

To Add a Chemical or Compound, first select Owned By a Principal Investigator or Group and pick the corresponding Location from the dropdown.

Manage Inventory

Enter the compound in the Search field and click on Find Your Catalog Item. When you find the compound hit Select.

Selecting the correct Chemical or Compound

Upon choosing the compound with the correct composition, fill in the below details.

Adding a Chemical Compound

Field	Description	Examples	Requirement
Code	Input applicable Inventory Code	UN1971	Optional
Lot	Input the applicable Lot no#	AAB123	Required
Volume/Mass	Input the value for the Current Volume	7.85 cc	Required
Receipt	Select the Receipt date	11/12/21	Required
Expiration	Select the date of expiration if applicable	4/15/22	Required
Opened	Select the date the container was opened	11/13/21	Required
Surplus Inventory	Yes/No	No	Optional
PO Number	Enter the PO Number	1045RC3	Optional
Notes	Input any applicable notes	Fire Hazard	Optional
Status	Active/ Inactive	Active	Required
SDS	Attach the SDS file	Ethanol, Anhydrous Safety Data Sheet	Required

If the compound is not available in the Catalogue, you may Create New Catalog Item.

Creating a New Catalog Item

Creating a New Catalogue Item

Fill in the below details for the new catalog item.

Chemical Compound set up

Field	Description	Examples	Requirement
CAS Number	Input applicable CAS Number	74-82-8	Required
Manufacturer	Input applicable Manufacturer name	HESS	Required
Part#	Input applicable Part no#	16.043	Required
Product Name	Input applicable Product Name	Methane	Required
Price	Input applicable Price	$50	Optional
Form	Solid, Liquid, Mixture	Mixture	Required
Total Volume	Input the value for the Total Volume	7.5 cc	Required
Current Volume	Input the value for the Current Volume	7.85 cc	Required
Code	Input the applicable Code	UN1971	Optional
Lot	Input the applicable Lot no#	AAB123	Required
Receipt	Select the Receipt date	11/12/21	Required
Expiration	Select the date of expiration if applicable	4/15/22	Required
Opened	Select the date the container was opened	11/13/21	Required
Surplus Inventory	Yes/No	No	Optional
PO Number	Enter the PO Number	1045RC3	Optional
Notes	Input any applicable notes	Fire Hazard	Optional
Status	Active/ Inactive	Active	Required

You may create multiple catalog items by clicking on Add Another Chemical.

Add Another Chemical

Bulk Transfer

You may transfer compounds in bulk by checking the boxes next to the compound and hitting Bulk Transfer.

Clicking the bulk transfer option to move multiple selected inventory items

Review the details for the compounds and hit Submit.

Transfer Inventory page

Bulk Dispose

You may dispose of compounds in bulk by checking the boxes next to the compound and hitting Bulk Dispose.

Clicking the bulk dispose option to move multiple selected inventory items

Bulk Dispose

Export Chemical Compounds

You may export the Chemical Compounds by clicking on Export Chemical Inventory.

Export Chemical Compounds

Export Chemical Compounds

Click on Edit to make changes to the Chemical Compound.

Field	Description	Examples	Requirement
Container Type	Select container Type	Glass bottle, Metal can, Cylinder	Required
Code	Input the applicable Code	UN1971	Optional
Lot	Input the applicable Lot no#	AAB123	Optional
Volume/Mass	Input the value for the Current Volume	7.85 cc	Required
Receipt	Select the Receipt date	11/12/21	Required
Expiration	Select the date of expiration if applicable	4/15/22	Optional
Opened	Select the date the container was opened	11/13/21	Optional
Area	Select a room & area for the location	SS 101, BE	Optional
Storage Code	Select an applicable Storage Code	C (Corrosive), F (Flammable), O (Oxidizing)	Optional
Surplus Inventory	Yes/No	No	Optional
NFPA Hazard	Select an applicable NFPA Hazard Code	NFPA 1, NFPA 12, NFPA 13E	Optional
Regulation Codes	Search for applicable Regulation Codes	Neurotoxins, immune agents, dermatologic agents, carcinogens	Optional
PO Number	Enter the PO Number	1045RC3	Optional
Notes	Input any applicable notes	Fire Hazard	Optional
Status	Active/ Inactive	Active	Required

SDS

Menu > LATCH > SDS 

You may search for the SDS of a compound using the available filter options.

SDS filter options

Manually Uploading an SDS Step :1 Navigate to Data Manager > SDS > SDS - Manual- Upload

Step: 2 Click on update or Create New SDS

Step: 3 Input the required chemical compound using any of the below parameters and hit Find Your Catalog Item

Find your catalog item

Step: 4 Choose the correct chemical compound and upload the SDS by clicking on Select.

Loaded Chemical Inventory

SDS Upload - Manual option