Rooms

A guide to the settings available under Rooms.

Rooms are the tertiary level in the Spaces Hierarchy.

Sample Rooms	Examples
Rooms	Room 100, Room 101
Room Types	Ray room, Wet Room, Dry Lab
Client sites	Texas - Dallas, Austin, Houston; ASIC - NorthAmerica- Los Angeles, Portland, Manhattan

Data Manager > Spaces > Rooms

Create a new Room

Creatine a new Room

Field	Description	Examples	Requirement
Room Name	Input Room name as applicable	Base 101	Required
Room Code	A unique number or code that identifies the room	B101	Required
Room Notes	Input any notes pertinent to the Room	Permit Only	Optional
Room Area	The square footage of the room	1023 sq yards	Optional
Room Geo Location	Input the geographical location	Boston, USA	Optional
Room Type	Inspections cycles can be assigned to all the Rooms tagged to a specific Room Type.	Wet Lab, Dry Lab, Cold Room	Optional
Room Tags	Rooms can be tagged to filter or search for them quickly.	Mold, Genetics & Genomic Sciences	Optional
Facility	Input the Facility the Room is associated with	US Mfg	Required
Room Department	Input the Department the Room is associated with	Biology Dept.	Required
Room status	By default, a Room is set to Active. Once a Room is no longer in use, it can be set to Inactive.	Active/ Inactive	Required
Room Contact	Input Room's contact name if applicable (optional)	[e-mail]	Optional

Group

Assign Rooms to a specific Group to conduct "Group Inspections" on them.

Group Members list

Room Roster

Room Roster list

Please search for a user by inputting their name, email, or role in the field > Proceed to add them > Assign a role to the user similar to the Facility roster.

Role assignments

Role assignment Dropdown

Room Assets

Tag Assets to the associated Rooms to conduct Room inspections.

Room Assets

Asset Information

Inspection Template Schedule

Inspection Template Schedule

A Room Inspection schedule cycle can be pre-defined using the "Inspection Template Schedule."

Template Assignments

Pick the Inspection Template > Either choose monthly first or last or input the cycle days > Assign it to the Inspector responsible for the inspection.

Field	Link	Description
Rooms	Room Type	Rooms can be linked to a Room type to schedule Inspections across the Room Type.

Room Permits

Add types of Permits associated with a specific Room. Ex: Confined Space Permit.

Add a New Permit record /number along with its Expiration information for each Room ( if applicable).

Adding a New Permit record

Permit Holders

The Permit Holders tab shows a list of all the active permit holders, type of permit, permit number, and their expiration date.

Permit Holders

Pending Inspections

Pending Inspections list the pending/ upcoming Inspections scheduled for the Room.

Pending Inspections

Recent Inspections

Lists all the recent inspections performed on the Room.

Recent Inspections