Department

A reference guide to the settings available under the Departments menu.

This section provides an overview of how to manually create departments and set up the various elements under them.

Data Manager > Department

Create a Department

Field	Description	Examples	Requirement
Department Nam	Input Department's name	Clinical Research - Microbiology	Required
Department Short name	Input Department's Short name as applicable.	CR - Micro 01	Required
Department Code	A unique number or code that identifies a Department.	CRM01	Required
Organization	Choose the Organization the department is associated with.	SafetyStratus	Required
Department Status	By default, a Department is set to Active. You may set a Department as Inactive when it is no longer in use/relevant.	Active	Required
Department Contact	Input Department's contact name if applicable (optional)	[e-mail]	Optional

Department Roster

Lists the members that are part of a department and who can receive notifications regarding the department and view departmental information. Escalation emails may be set up to be sent to Department contact, Department roster, and User list.

Department Roster

You may search for a user by inputting their name, email, or role in the field > Proceed to add them > Assign a role to the user.

Room List

Lists all the Rooms within the Department

Rooms list

Inspection Template Schedule

An Inspection schedule cycle can be pre-defined using the "Inspection Template Schedule."

Pick the Inspection Template > Choose monthly first or last or input the cycle days > Assign it to the Inspector responsible for the inspection.

Inspection Template Schedule

You can then choose to set up the inspection for a Group Type, Room Type, Asset Type, or Principal Investigator (Inspector).

Field	Link	Description
Rooms	Room Type	Rooms can be linked to a Room type to schedule Inspections across the Room Type.
Assets	Asset Type	Groups can be linked to a Group type to schedule Inspections across the Group Type.
Groups	Group Type	Assets can be linked to an Asset type to schedule Inspections across the Asset Type.
PI	Principal Investigator	Checking this will schedule User inspections for all the Principal Investigators listed on the Department roster and Room Roster.

Users List

User list

Lists all the members that are part of a department. The User list is different from the Inspection roster as the users listed specifically on an inspection roster can be assigned corrective actions and receive Inspection Reports and corrective actions.