Chemical Inventory & SDS
A guide on setting up Chemical Inventory & SDS.
Allow users to add, remove & transfer inventory, and track container ownership, locations, quantities, expiration dates, and more. Quickly establish connections to SDSs from major chemical manufacturers.
Inventory
To access Inventory, click on Laboratory Assessment Tool & Chemical Hygiene Plan (LATCH) link from the left menu. You may alternatively also access Inventory under Data Manager.
Radioactive Materials Inventory would be covered under the Radiation module.
Under Inventory, you can search for a Chemical or Compound using the Filters available, or you may Add Chemicals and Compounds on this page.
Additional Filter criteria can be utilized by selecting them from the "filter by column" drop down menu.
Search for the compound; if it is not already available, you may go ahead and Add Another Chemical.
Adding a Chemical Compound from the Catalogue
To Add a Chemical or Compound, first select Owned By a Principal Investigator or Group and pick the corresponding Location from the dropdown.
Enter the compound in the Search field and click on Find Your Catalog Item. When you find the compound hit Select.
Upon choosing the compound with the correct composition, fill in the below details.
Field | Description | Examples | Requirement |
Code | Input applicable Inventory Code | UN1971 | Optional |
Lot | Input the applicable Lot no# | AAB123 | Required |
Volume/Mass | Input the value for the Current Volume | 7.85 cc | Required |
Receipt | Select the Receipt date | 11/12/21 | Required |
Expiration | Select the date of expiration if applicable | 4/15/22 | Required |
Opened | Select the date the container was opened | 11/13/21 | Required |
Surplus Inventory | Yes/No | No | Optional |
PO Number | Enter the PO Number | 1045RC3 | Optional |
Notes | Input any applicable notes | Fire Hazard | Optional |
Status | Active/ Inactive | Active | Required |
SDS | Attach the SDS file | Ethanol, Anhydrous Safety Data Sheet | Required |
If the compound is not available in the Catalogue, you may Create New Catalog Item.
Creating a New Catalog Item
Fill in the below details for the new catalog item.
Field | Description | Examples | Requirement |
CAS Number | Input applicable CAS Number | 74-82-8 | Required |
Manufacturer | Input applicable Manufacturer name | HESS | Required |
Part# | Input applicable Part no# | 16.043 | Required |
Product Name | Input applicable Product Name | Methane | Required |
Price | Input applicable Price | $50 | Optional |
Form | Solid, Liquid, Mixture | Mixture | Required |
Total Volume | Input the value for the Total Volume | 7.5 cc | Required |
Current Volume | Input the value for the Current Volume | 7.85 cc | Required |
Code | Input the applicable Code | UN1971 | Optional |
Lot | Input the applicable Lot no# | AAB123 | Required |
Receipt | Select the Receipt date | 11/12/21 | Required |
Expiration | Select the date of expiration if applicable | 4/15/22 | Required |
Opened | Select the date the container was opened | 11/13/21 | Required |
Surplus Inventory | Yes/No | No | Optional |
PO Number | Enter the PO Number | 1045RC3 | Optional |
Notes | Input any applicable notes | Fire Hazard | Optional |
Status | Active/ Inactive | Active | Required |
You may create multiple catalog items by clicking on Add Another Chemical.
Bulk Transfer
You may transfer compounds in bulk by checking the boxes next to the compound and hitting Bulk Transfer.
Review the details for the compounds and hit Submit.
Bulk Dispose
You may dispose of compounds in bulk by checking the boxes next to the compound and hitting Bulk Dispose.
Export Chemical Compounds
You may export the Chemical Compounds by clicking on Export Chemical Inventory.
Export Chemical Compounds
Click on Edit to make changes to the Chemical Compound.
Field | Description | Examples | Requirement |
Container Type | Select container Type | Glass bottle, Metal can, Cylinder | Required |
Code | Input the applicable Code | UN1971 | Optional |
Lot | Input the applicable Lot no# | AAB123 | Optional |
Volume/Mass | Input the value for the Current Volume | 7.85 cc | Required |
Receipt | Select the Receipt date | 11/12/21 | Required |
Expiration | Select the date of expiration if applicable | 4/15/22 | Optional |
Opened | Select the date the container was opened | 11/13/21 | Optional |
Area | Select a room & area for the location | SS 101, BE | Optional |
Storage Code | Select an applicable Storage Code | C (Corrosive), F (Flammable), O (Oxidizing) | Optional |
Surplus Inventory | Yes/No | No | Optional |
NFPA Hazard | Select an applicable NFPA Hazard Code | NFPA 1, NFPA 12, NFPA 13E | Optional |
Regulation Codes | Search for applicable Regulation Codes | Neurotoxins, immune agents, dermatologic agents, carcinogens | Optional |
PO Number | Enter the PO Number | 1045RC3 | Optional |
Notes | Input any applicable notes | Fire Hazard | Optional |
Status | Active/ Inactive | Active | Required |
SDS
You may search for the SDS of a compound using the available filter options.
Manually Uploading an SDS Step :1 Navigate to Data Manager > SDS > SDS - Manual- Upload
Step: 2 Click on update or Create New SDS
Step: 3 Input the required chemical compound using any of the below parameters and hit Find Your Catalog Item
Step: 4 Choose the correct chemical compound and upload the SDS by clicking on Select.
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